Forms
Public Service Staff
This page provides links to HR forms and proformas commonly used in the Department which are applicable to public service staff and executive officers. Other forms (if applicable) are available from the relevant policy page accessed through the A-Z Topic Index.
Click on the appropriate link below to access the forms listed on this page.
Categories
Recruitment/Employment
- Public Service Request for Staffing Action (Word - 205Kb)
- Public Service Capability Based Position Description
- Allied Health and Nurses Position Description Template (Word - 166Kb)
- Selection Report (Word - 175Kb)
- New Employee Personal Details Form (Word - 376Kb)
- Health Declaration (Word - 312Kb)
- Consent to Check and Release National Police Record (PDF - 323Kb)
- Superannuation Choice of Fund (PDF - 1.8Mb)
- Appointment & Salary Authority (Word - 297Kb)
- Authority to Employ Casual Staff (Word - 150Kb)
- Network Connection Request
- Security Access Card Application
- Work Schedule (Word - 157Kb) (for Part-time employees)
Staff Management
- Name and address changes (Word - 124Kb) (use for address changes where the employee cannot access/use eduPay) *See note below.
- Request for new non-school location or change to existing location (Excel - 152Kb)
- Position Reclassification Recommendation Form (Word - 264Kb)
- Value Range Job Resize Recommendation Form (Word - 261Kb)
- Resignation/Retirement Notification (Word - 263Kb)
- Long Service Leave Election form (Word - 256Kb) (for an employee to request that long service leave not be paid on cessation of employment)
- Cessation of Employment Checklist for managers (Word - 124Kb)
*Note: employees can update their address details using Employee Self Service (ESS) on eduPay. Select the following link for more information ESS eduPay
Salary/Payroll administration
- Direct Credit of Salary Application (Word - 140Kb) (initial payroll entry only). *See note below.
- Myki e-form Deduction Authority
- Workplace Giving program Deduction Authority (Word - 269Kb)
- Higher Duties (Word - 297Kb)
- Overtime Claim form (Word - 162Kb)
- Casual Claim form (Word - 436Kb)
- Salary Mischarge Amendment (Word - 133Kb)
- Pay in Advance (Word - 124Kb)
- Hours Change / Work Schedule change (Word - 157Kb) (for part-time employees)
- Additional (Self-funded)Leave Arrangement (Word - 294Kb) (e.g. 48/52)
*Note: employees can update their banking details using Employee Self Service (ESS) on eduPay. Select the following link for more information ESS eduPay
Applying for leave
Applications for leave should be submitted through Employee Self Service (ESS) on eduPay. Select the following link for more information ESS eduPay
In the situation where leave already submitted through ESS and approved on eduPay needs to be amended or deleted, use the following form to request the change VPS eduPay Leave Amendment form (Word - 280Kb).
Where ESS cannot be accessed or used, an application will need to be made in writing using the appropriate form below:
- Long Service Leave (Word - 262Kb)
- Parental Leave (Word - 290Kb) (Maternity/Partner/Adoption)
- Study Leave (Word - 136Kb)
- Leave Application (Word - 278Kb) (Other leave types)
Teaching Service | Public Service | Payroll/ROL access